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Overview

The Suppliers App at https://suppliers.digit-tally.io helps you manage supplier relationships, track purchase orders, record goods received, process supplier invoices, handle returns, and monitor expenses.

What is the Suppliers App?​

A dedicated application for managing all supplier-related activities:

  • Create and track purchase orders
  • Record goods and services received
  • Record supplier invoices
  • Process returns and refunds
  • Manage supplier database
  • Track expenses and payments
  • Monitor accounts payable
  • Generate supplier reports

[SCREENSHOT: Suppliers App dashboard at https://suppliers.digit-tally.io]

Key Features​

Purchase Order Management​

Create Purchase Orders:

  • Professional PO templates
  • Auto-numbering system
  • Email to suppliers
  • Track PO status
  • Convert to purchase invoice

PO Statuses:

  • Draft, Sent, Confirmed, Partially Received, Received, Cancelled

[SCREENSHOT: Purchase order list]

Purchase Receipt Recording​

Record Goods Received:

  • Track deliveries from suppliers
  • Match to purchase orders
  • Quality inspection tracking
  • Delivery documentation
  • Three-way matching (PO, Receipt, Invoice)

Receipt Tracking:

  • Full and partial deliveries
  • Shortage and over-delivery management
  • Received by tracking
  • Inventory updates

[SCREENSHOT: Purchase receipt form]

Purchase Invoice Recording​

Record Supplier Invoices:

  • Link to purchase orders
  • Track payment due dates
  • Calculate VAT and WHT
  • Attach supplier invoice copies
  • Schedule payments

Payment Tracking:

  • Pending payments
  • Overdue payments
  • Payment history
  • Supplier balances

[SCREENSHOT: Purchase invoice form]

Purchase Returns Management​

Return Items to Suppliers:

  • Document defective/damaged items
  • Request refunds or replacements
  • Track return authorization (RMA)
  • Manage pickup/shipping logistics
  • Monitor refund status

Return Tracking:

  • Return reasons and documentation
  • Supplier approval workflow
  • Credit notes and refunds
  • Quality issue tracking

[SCREENSHOT: Purchase return form]

Supplier Database​

Manage Suppliers:

  • Complete supplier details
  • Contact information
  • Payment terms
  • Tax information (TIN)
  • Performance tracking
  • Communication history

[SCREENSHOT: Supplier database]

Expense Management​

Track Business Expenses:

  • Categorize expenses
  • Attach receipts
  • Allocate to cost centers
  • Tax-deductible expenses
  • Expense reports

Dashboard Metrics​

Key Statistics:

  • Total purchases (current month)
  • Outstanding payables
  • Number of active suppliers
  • Pending purchase orders
  • Overdue payments
  • Month-over-month comparison

[SCREENSHOT: Suppliers App metrics]

Integration with Other Apps​

With Sales App:

  • Compare purchase cost vs selling price
  • Calculate profit margins
  • Inventory management (if enabled)

With Accounting App:

  • Automatic expense journal entries
  • Accounts payable tracking
  • Financial reports integration
  • Cash flow management

[SCREENSHOT: Cross-app integration diagram]

What's Next?​

Explore Suppliers App features:

Start With Suppliers

Begin by adding your regular suppliers to the database, then create purchase orders for organized procurement.

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